1. Any person, being of the full age of 18 years, may become a member of the society by submitting a membership application form to the Secretary/Treasurer together with any applicable fee. The membership fee, if any, shall be determined, from time to time, by the members at a general meeting.
2. Any member wishing to withdraw from membership may do so upon a notice in writing to the Secretary/Treasurer. If any member is in arrears for fees for any year, such member shall be automatically suspended at the expiration of six months from the end of such year, and shall thereafter be entitled to no membership privileges or powers in the society until reinstated. Any member, upon a majority vote of all members present at a general meeting, may be expelled from membership for any cause which the society may deem reasonable.
3. The Executive Committee, consisting of the officers described below, will act as the Board of Directors for the society.
4. The Executive Committee shall, subject to the by-laws or directions given it by majority vote at any meeting properly called and constituted, have full control and management of the affairs of the society. Meetings of the Executive Committee shall be held as often as may be required, but at least annually, and shall be called by the Chairman. A special meeting may be called on the instruction of any two members thereof, provided they request the Chairman in writing to call such meeting, and state the business to be brought before the meeting. Meetings of the Executive Committee shall be called by 30 days written notice mailed to each member, or by 20 days notice by telephone. Any three members shall constitute a quorum, and meetings may be held without notice if a quorum of the committee is present, provided, however, that any business transactions at such meeting shall be ratified at the next regularly called meeting of the Executive Committee; otherwise they shall be null and void.
5. The officers of the society shall be elected by majority vote of all members in attendance at a general meeting. Any officer, upon a majority vote of all members in attendance at a general meeting, may be removed from office for any cause which the society may deem reasonable.
6. The Chairman shall, when present, preside at all meetings of the society and of the Executive Committee. In his absence, the Vice-Chairman shall preside at any such meetings, and in the absence of both, a chairman may be elected by the meeting attendees to preside thereat.
7. The Vice-Chairman shall, when present and in the absence of the Chairman, preside at all meetings of the society and of the Executive Committee.
8. Following the election of a new Chairman, the previous Chairman will assume the position of Past Chairman, to provide guidance and continuity to the activities and decisions of the Executive Committee.
9. It shall be the duty of the Secretary/Treasurer to attend all meetings of the society and of the Executive Committee, and to keep accurate minutes of the same. In case of the absence of the Secretary/Treasurer, his duties shall be discharged by such officer as may be appointed by the committee. The Secretary/Treasurer shall have charge of all the correspondence of the society and be under the direction of the Chairman, and the Executive Committee.
10. The Secretary/Treasurer shall keep a record of all the members of the society and their addresses, send all notices of the various meetings as required, and shall collect and receive the annual dues or assessments levied by the society, such monies to be promptly deposited in a Bank as hereinafter required.
11. The Secretary/Treasurer shall complete and submit the Annual Return to Alberta Corporate Registry as required by the Alberta Societies Act.
12. The Secretary/Treasurer shall receive all monies paid to the society and shall be responsible for the deposit of same in whatever Bank the Executive Committee may order. He shall properly account for the funds of the society and keep such books as may be directed. He shall present a full detailed account of receipts and disbursements to the Executive Committee whenever requested and shall prepare for submission to the Annual Meeting a statement duly audited as hereinafter set forth in the financial position of the society and include a copy of same in the records of the society.
13. Although the Secretary/Treasurer shall keep all financial records for the society, each of the officers will have the authority to spend society funds, with only one signature required for amounts up to and including $1,000.00 (Canadian or U.S. currency). For disbursements above this amount, two officers' signatures shall be required.
14. The books, accounts, and records of the Secretary/Treasurer shall be audited at least once each year by a duly qualified accountant or by two members of the society elected for that purpose at the Annual Meeting. A complete and proper statement of the standing of the books for the previous year shall be submitted by such auditor at the Annual Meeting of the society. The fiscal year of the society in each year shall be December 31.
15. The books and records of the society may be inspected by any member of the society at the annual meeting provided herein, or at any other time upon giving reasonable notice and arranging a time satisfactory to the officer or officers having charge of same. Each member of the Executive Committee shall at all times have access to such books and records.
16. The society shall hold an annual meeting, in Alberta, on or before September First in each year, of which notice in writing to the last known address of each member shall be delivered in the mail sixty days prior to the date of the meeting.
17. At the annual meeting there shall be elected a Chairman, Vice-Chairman, and Secretary/Treasurer. Upon the election of a new Chairman, the former Chairman shall assume the position of Past Chairman. The officers so elected shall form the Executive Committee, and shall serve until their successors are elected and installed. Any vacancy occurring during the year shall be filled at the next regular or special meeting of the society, provided it is so stated in the notice calling such meeting. Any member in good standing shall be eligible to any office in the society, with the exception that no two members of the Executive Committee may be employed by the same company.
18. General meetings of the society may be called at any time by the Secretary/Treasurer upon the instructions of the Chairman or Executive Committee by notice in writing to the last known address of each member, delivered in the mail sixty days prior to the date of such meeting. A special meeting shall be called by the Chairman or Secretary/Treasurer, also with sixty days written notice, upon receipt by him of a petition signed by one-third of the members in good standing, setting forth the reasons for calling such meeting.
19. Ten (10) members in good standing shall constitute a quorum at any meeting.
20. Any member who has not withdrawn from membership nor has been suspended nor expelled as herein provided shall have the right to vote at any meeting of the society.
22. No officer or member of the society shall receive any remuneration for his services.
23. For the purpose of carrying out its objects, the society may raise or secure the payment of money in such manner as it thinks fit, with the exception of issuing debentures, which shall not be permitted.
24. In the event that the society is dissolved, all remaining assets of the society shall be liquidated and the funds donated to the United Way in Calgary, Alberta.
25. These By-Laws may be rescinded, altered or added to by a "Special Resolution". Changes shall not come into effect until the special resolution is registered at Alberta Corporate Registry.
DATED this Twenty-Eighth day of October, 1993
Copyright © 1996 R.U.G.